Single source of truth

The FYB DocUControl leverages OpenText Content Manager to deliver a seamless and efficient solution for the publication of quality documentation such as policies, procedures and work instructions.
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Media Compliance
Leverage your existing Micro Focus Content Manager platform to manage media files from creation to disposal.
Search and Navigate Media
Performing quick and advanced searches return thumbnail results that users can visually scroll through to find the required media item. Video and audio can be streamed directly in the app.
Integrates with Adobe
Using Adobe Illustrator, inDesign and Photoshop, designers can search through images and link assets into their design files.
Check and Action Media
Confirm media quality, extension and other automatically extracted metadata properties before downloading and distributing media.

Key features

  • Intuitive web interface enabling users to search for controlled documents by Title, Record Number, URI, Keywords and classification
  • Filter and sort results using customisable metadata fields
  • PDF Rendering module included to automatically render and display a PDF copy of the controlled document
  • Browse by customisable categories, topics and A-Z
  • Advanced searching capabilities with customisable metadata fields
  • Track whether documents have been acknowledged by each user, enabling them to sign off that they acknowledge the document once viewed
  • Upload controlled documents and view any recently uploaded
  • Add controlled documents to your favourites
  • Maintains settings of the controlled documents from Content Manager through to publication
  • Download single or multiple controlled documents as original or PDF format
  • Share single or multiple controlled documents via email or copy links to clipboard
  • Downloaded controlled documents contain a watermark with the downloaded date and active audit event of the record is updated with details of who downloaded the record
  • Intuitive Administration Console providing you the ability to configure:
    - Navigation and Browsing options
    - Record Type and Metadata options
    - Site appearance and apply organisational branding
    - Document review periods, responsibilities and email content for notifications
  • View and export document statistics, including; overdue documents or those nearing review
  • Ability to apply Content Manager workflow and actions or a Power Automate Flow to facilitate the drafting, authorisation, approval and automatic publication process of controlled documents
  • Ability to apply different Content Manager workflows to individual controlled documents
  • Automatically generates new versions of the controlled documents that are ready for review in the upcoming month, attaching the workflow which will trigger notifications to responsible staff via email
  • Customisable email notifications for document reviews, overdue documents and when a new document has been published
Using the FYB DocUControl will provide the following benefits:
  • Enable your organisation to track the development of controlled documents from drafting through to approval, providing you with one source of truth and ensuring you are meeting industry compliance, recordkeeping, ISO 9001 and SA/SNZ HB 168 standards
  • Ensure staff or the public only ever see the latest approved version of a controlled document through an intuitive web interface at anytime from anywhere, reducing the risk of referring to out-dated or incorrect policies, procedures and work instructions
  • Automatically schedule annual reviews of controlled documents, enabling them to be proactively kept up to date


  • Content Manager 10x, 10.1x, 23x
  • Windows Server 2016 (IIS 10) or greater
  • The account used to run the app pool will need access to Content Manager
  • DocUControl must be installed on a Content Manager workgroup server
  • Content Manager 64bit client installed on the server
  • The application will need to be HTTPS-protected
  • .NET 6 SDK (x64) version 6.0.400 or greater must be installed on the hosting system
  • ASP.NET Core Runtime Hosting Bundle version 6.0.8 or greater must be installed on the hosting system
  • Use of the Power Automate flows requires a valid Power Automate license (per user or per-flow plan) - note this is an optional feature
  • Compatible browsers:
    - Microsoft Edge
    - Google Chrome
    - Firefox

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