State Records of South Australia has just released a new General Disposal Schedule which applies to general administrative official records created and maintained by State Government agencies of South Australia.
GDS 30 applies to common records made or received by all State Government agencies in South Australia. The schedule does not apply to unique agency-specific records that document core agency functions. These records require coverage in an agency operational records disposal schedule (RDS). GDS 30 v2 is now null and void, cannot be used for sentencing, and is for reference purposes only.
Follow this link to view a comparison of GDS 30 v2 to GDS v3, and details of the new version.
Effective Date of GDS 30 V3: 1 July 2026 to 30 June 2036
The purpose of GDS 30 is to authorise the disposal of records including:
- identifying records of enduring evidential or informational value that cannot be destroyed and must be preserved for future reference as they hold value to the State as a permanent record.
- identifying records as temporary. These records are not considered to have continuing value to the agency or the State but must be retained for a minimum period. They can be destroyed after reaching this minimum period, and once any other disposal considerations have been taken into account.
What this means for your organisation
Organisations should consider:
- Reviewing any procedures or guidance that reference GDS 30 v2.
- Comparing GDS 30 v2 and v3 to identify any changes that may affect your administrative records.
- Updating internal training and documentation to reflect the new schedule.
- Confirming that staff responsible for sentencing records are using GDS 30 v3 for all new disposal decisions.
At FYB, we specialise in information governance and compliance solutions tailored for South Australian State and Local Government authorities and Universities. Contact us if you would like assistance with interpreting and implementing this new General Disposal Schedule, ensuring your administrative records meet all legislative and regulatory requirements.
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