inMailX
Capture emails directly into Content Manager
Reduce manual steps and repetitive data entry
Improve email recordkeeping and user adoption
Productivity tools within Microsoft Outlook
Modular options tailored to your requirements
Content Manager implementation and integration
Training, upgrades and ongoing support
Simplify email management in Microsoft Outlook
File emails quickly
Capture incoming and outgoing emails into Content Manager using favourites, recent locations and streamlined filing actions.
Improve filing consistency
Prompt users to file emails when sending or closing them, helping important correspondence enter the corporate recordkeeping system.
Work with Content Manager
Access and manage Content Manager records, documents, actions and workflows from the familiar Outlook interface.
Check before sending
Available Send Guard features prompt users to review recipients and attachments, helping prevent avoidable email sending errors and accidental disclosure.
Manage attachments securely
Preview attachments, clean hidden metadata, apply password protection and compress files into secure ZIP formats from within Outlook.
Prepare documents efficiently
Convert attachments to PDF, combine multiple files, rename or reorder attachments and complete common tasks without switching applications.
Frequently Asked Questions
What is inMailX?
inMailX is an enterprise email management, compliance and productivity solution for Microsoft Outlook and Microsoft 365. It provides tools for managing emails and attachments and can integrate with records and document management systems.
Does inMailX integrate with OpenText Content Manager?
Yes. inMailX integrates with OpenText Content Manager, enabling users to capture emails and attachments and work with records, actions and workflows directly from Microsoft Outlook.
How does inMailX improve email recordkeeping?
inMailX makes it easier to file incoming and outgoing emails into Content Manager as part of everyday work. Filing prompts, favourites, recent locations and streamlined actions help improve the consistency of email capture.
Can inMailX require users to file emails?
Yes. inMailX can be configured to prompt or require users to file emails when they are sent. This helps reduce the likelihood of important business correspondence remaining only in personal mailboxes.
Can inMailX detect duplicate emails?
Available inMailX functionality can identify duplicate emails and attachments during filing, helping users avoid creating unnecessary duplicate records in the destination system.
What can users do with attachments in inMailX?
Depending on the modules selected, users can preview, clean, convert, combine, password protect, compress, rename and reorder attachments directly within Outlook.
What is attachment metadata cleaning?
Documents can contain hidden metadata such as author details, comments, tracked changes or document properties. inMailX can help remove this information from supported attachments before they are sent, reducing the risk of unintended disclosure.
Can inMailX convert attachments to PDF?
Yes. inMailX can convert supported attachments to PDF while an email is being composed. It can also combine multiple documents into a single PDF and add bookmarks for easier navigation.
How does inMailX help prevent email sending errors?
Available Send Guard functionality can prompt users to confirm recipients, attachments and other email details before sending. This additional check helps reduce accidental disclosure and other avoidable errors.
Can users work with Content Manager without leaving Outlook?
Yes. The Content Manager integration allows users to access and manage emails, documents, records, actions and workflows from Outlook, reducing the need to move between applications.
Is inMailX a modular solution?
Yes. inMailX includes modules for email, attachment, content, print, time and brand management. Organisations can select modules or suites based on the functionality their users require.
What inMailX services does FYB provide?
FYB provides inMailX implementation, configuration, Content Manager integration, training, upgrades and ongoing support. We help organisations align the solution with their email management and recordkeeping requirements.
