Integration with OpenText Content Manager
Capture processes tailored to your organisation
Implementation, training, upgrades and support
Scalable options for changing business needs
Simplify document capture from start to finish
Scan documents efficiently
Capture batches of documents from desktop scanners, multifunction devices and centralised production environments.
Process digital information
Import emails and digital files from network folders, mailboxes and business processes alongside scanned documents.
Extract information automatically
Use optical character recognition and data capture tools to extract information and reduce repetitive manual indexing.
Improve data accuracy
Validate captured information using database lookups, predefined values and business rules before documents enter the destination system.
Automate document workflowsebsite
Automatically name, classify, route and file documents while initiating relevant workflows or record actions.
Integrate with Content Manager
Register documents and metadata directly into OpenText Content Manager, applying relevant classifications, security controls, retention rules and other recordkeeping requirements.
Frequently Asked Questions
What is EzeScan?
EzeScan is a document capture and process automation solution. It captures scanned and digital information, extracts and validates data, automates document processing and delivers information into records management and other business systems.
What types of documents can EzeScan process?
EzeScan can process paper documents, emails, attachments, digital files, invoices, forms, incoming correspondence and other business information. Documents can be captured from scanners, multifunction devices, folders, mailboxes and digital workflows.
Does EzeScan integrate with OpenText Content Manager?
Yes. EzeScan provides native integration with OpenText Content Manager, allowing documents and metadata to be captured directly into the system. It can also apply classifications, security controls, workflows, record actions and retention requirements.
How does EzeScan reduce manual data entry?
EzeScan can extract information using optical character recognition, reuse common metadata and retrieve data from connected systems. Validation rules, lookup lists and automated indexing further reduce the number of decisions and keystrokes required from users.
Can EzeScan process both paper and digital documents?
Yes. EzeScan can capture scanned paper records as well as digital-born documents such as emails, attachments and Microsoft Office files. This allows organisations to manage different information formats through consistent capture processes.
What is OCR in EzeScan?
Optical character recognition, or OCR, converts text within scanned images into machine-readable information. EzeScan can use OCR to create searchable documents and extract data for indexing and automated processing.
Can EzeScan automate document filing?
Yes. EzeScan can automatically name, classify, route and upload documents based on configured rules and captured data. This reduces manual filing and helps information reach the correct system or workflow faster.
Can EzeScan support high-volume scanning?
Yes. EzeScan supports batch capture for high-volume scanning and back-scanning projects. Automated separation, indexing, image enhancement and upload capabilities help organisations process large document volumes efficiently.
Can users capture documents from different locations?
Yes. EzeScan supports centralised and decentralised capture. Depending on the solution configuration, users can capture information from scanners, multifunction devices and web-based interfaces across different locations.
How does EzeScan improve records management?
EzeScan helps capture information into managed systems with consistent metadata, classifications and controls. Its integration with Content Manager can apply security, retention, workflow and other recordkeeping requirements during registration.
What business processes can EzeScan support?
EzeScan can support processes including incoming mail, invoice processing, forms processing, document digitisation, records capture and high-volume back scanning. Workflows can be configured around the organisation's specific information and business requirements.
What EzeScan services does FYB provide?
FYB provides EzeScan implementation, configuration, integration, training, upgrades, System Health Checks and ongoing support. We help organisations design capture processes that align with their technology and information management requirements.
