AI governance services
AI Register Development Service
Identify AI systems and use cases
Record ownership and accountability
Understand risks and governance requirements
Consultation with business and system owners
Identification of procured, developed and embedded AI
Documentation of use cases, risks and accountability
A practical structure for ongoing maintenance
Improve visibility and accountability for AI
Identify AI in use
Create a central view of AI systems used across the organisation, including solutions developed internally, procured externally or embedded within other business applications.
Understand each use case
Document how and why each AI system is used, the business activities it supports and the people or stakeholders its outputs may affect.
Assign accountability
Identify the people responsible for each AI system and clarify who oversees its use, performance, risks and governance.
Manage AI risks
Record relevant risks and governance requirements so oversight and controls can be proportionate to each system and its use.
Support audits and reviews
Maintain consistent information about AI systems to support internal reviews, external audits and ongoing governance activities.
Guide future AI decisions
Use a clearer understanding of existing systems, gaps and duplication to inform future AI procurement, integration and investment.
Frequently Asked Questions
What is an AI Register?
An AI Register is a central record of the AI systems an organisation uses. It documents information such as each system's purpose, use cases, key characteristics, ownership, risks and governance requirements.
Why does an organisation need an AI Register?
An AI Register provides visibility over where and how AI is used. This helps organisations assign accountability, identify risks, support transparency and make informed decisions about existing and future AI systems.
What should be included in an AI Register?
An AI Register may include the system name, description, provider, business purpose, use cases, accountable owner, users, affected stakeholders, data used, risks, controls and governance level. The exact fields should reflect the organisation's needs and risk profile.
Which AI systems should be included?
The Australian Government's guidance recommends documenting all AI systems, including those developed internally, procured from external providers and embedded within other platforms such as human resources or customer engagement systems.
How does an AI Register support responsible AI use?
An AI Register makes AI use visible and connects each system with an accountable person, identified risks and appropriate governance. It provides a foundation for oversight, review, testing and transparent decision-making.
Is an AI Register required in Australia?
Australian Government guidance recommends that organisations create and maintain an AI Register as a foundational practice for responsible AI adoption. Specific legal or regulatory obligations may vary according to the organisation, sector and way AI is used.
Can an AI Register identify unapproved or unmanaged AI use?
The consultation and discovery process can help uncover AI tools being used outside established procurement or governance processes. Including these systems in the register allows the organisation to assess their purpose, risks and appropriate next steps.
How does FYB develop an AI Register?
FYB works with business areas, system owners and other stakeholders to identify AI systems and document their characteristics, use cases, accountability, risks and governance requirements. We then create a structured register tailored to the organisation.
