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In today’s hybrid work environment, organisations rely heavily on Microsoft SharePoint and Teams for collaboration, document sharing, and communication. However, without proper integration with a robust records management system like OpenText Content Manager, these platforms can become compliance risks rather than productivity enablers.
Why Integration Is Necessary
Microsoft 365 tools like SharePoint and Teams generate vast amounts of unstructured data - emails, chats, documents, and media - that must be classified, retained, and disposed of according to policy.
Without integration, this data remains siloed, difficult to audit, and vulnerable to non-compliance. OpenText Content Manager provides the structure and control needed to manage this data lifecycle effectively.
Benefits of Integration
Integrating SharePoint and Teams with OpenText Content Manager offers several strategic advantages:
- Automated Compliance: Automatically classify, index, and retain digital records in accordance with legal and regulatory requirements.
- Improved Data Accessibility: Centralised access to records across platforms enables faster, better-informed decisions while maintaining strict access controls.
- Enhanced Security: Role- and attribute-based access controls, encryption, and storage protect sensitive data and ensure defensibility.
- AI-Ready Data: Structured and classified data becomes usable for analytics and AI/ML tools, unlocking new business insights.
FYB’s Integration Solutions: Empowering Seamless Governance
FYB offers a suite of integration tools and services that make connecting Microsoft 365 with OpenText Content Manager simple, secure, and scalable:
- FYB Connect: FYB Connect automatically transfers information from Microsoft 365 and Network Shares into OpenText Content Manager and provides two-way sharing with SharePoint.
- FYB Explore: FYB Explore delivers a unified, intuitive, and secure search experience across Content Manager and Microsoft 365, empowering your organisation to streamline record-finding and gain real-time control over information access.
- Custom Integration Services: FYB’s can tailor integration solutions to meet your organisation’s unique governance, security, and operational needs.
By leveraging FYB’s integration capabilities, organisations can streamline operations, enforce compliance, and future-proof their information governance strategies.
